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I'm part of a new group of board and card gamers who'd like to meet on a regular basis, probably once or twice a month. We all work for different companies in different locations in the state at different hours.

Right now we're using email to coordinate times, dates, locations, and games we'd like to play but, as you probably realize, email is not optimum for these types of "conversations."

Is there any online software out there (I'm willing to host if it's necessary) that will allow us to do the following activities:

  1. Create a group of people, storing individual's address, contact info, and game preferences.
  2. Allow individuals in the group to suggest game nights (date, time, location, game(s)).
  3. Allow individuals to indicate they can attend suggested game nights.
  4. Allow notification of the group when and where a game night will happen.

This is very high-level but I wanted to see if there was anything out there before I thought about rolling my own and broke it down further.

Thanks in advance.

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closed as off topic by bwarner, Johno, Tom Au, Tynam, Pat Ludwig Mar 11 '13 at 20:52

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Good question, and something I might be interested in too. Unfortunately, I can't help but feel this isn't the perfect place to find an answer. i.e. If you were using this software to organise a group of brewing friends, you wouldn't ask in Brewing.SE. I'm not sure where would be a better place to ask though, and someone may well have an answer for you here. Hope you find it! –  Johno Feb 27 '13 at 14:03
@Johno - I agree, this might not be the best place, but it was the first place I thought of (BoardGameGeek springs to mind now). –  billmaya Feb 27 '13 at 16:38
You may well have some luck; I'm sure this is a problem that other board/card gamers have faced. Failing that, you could try asking over at webapps.stackexchange.com. They might have some good tips for you... –  Johno Feb 27 '13 at 17:18
www.meetup.com is popular for this purpose in my area –  Affe Feb 27 '13 at 17:30
@all - Ended up using a Google Docs spreadsheet since out group is small and we all have access to Google Docs. Thanks for the suggestions though. –  billmaya Mar 21 '13 at 10:06

3 Answers 3

It's not really gaming specific, but I often use http://www.doodle.com/ . It lets you suggest multiple optional dates for a meeting, invite people to it (but no address book) to choose the dates that suit them and finally choose and broadcast a date where all (or at least most) people have agreed on.

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Thanks, I'll check it out. –  billmaya Feb 27 '13 at 16:43

I second @RoToRa's suggestion to the use doodle (+1) and would also like to recommend meetup.com. Doodle and Meetup are both good, but they are good at different jobs:


Check out this example of London On Board's gaming group meetup page.

  • Attendance - Members can indicate they are attending a gaming event
  • Waiting Lists - You can specify a max group size for specific events. Once the event fills up further members are added to a waiting list and automatically promoted if attendees drop out.
  • History - Keeps a record of previous gaming events, who attended and you can upload photos of the events.
  • Private/Public - Groups can be private or public.


  • Voting - People can vote for the day(s) they want to play. You can then see which day yields the most players and pick that one.
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+1 for meetup, we use it as well and it's great! –  Aviad Ben Dov Mar 5 '13 at 4:26
Just as a side note, I would personally prefer meetup.com to Doodle for two particular features: automatic waiting lists are very important to us and uploading photos is fun! –  Aviad Ben Dov Mar 5 '13 at 4:32

For detailed group organisation (may be slightly beyond what you need), you could have a look at Mixxt.

You can create a pretty complete site with features like events, forum/chat, member lists, newsletters etc. It's free, but is ad-supported (there are paid options too if those would be preferable).

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